• Administrative Assistant - 12 Month Term

    Posted Date 1 month ago(1 month ago)
    Requisition ID
    2018-32099
    # of Openings
    1
    Job Locations
    CA-NS-Dartmouth
    Category
    Other
    Employment Type
    Full Time - Term
  • Company Overview

    At General Dynamics Mission Systems–Canada, Canada’s premiere defence company, innovation happens on a daily basis. We develop and deliver highly-complex leading edge technology, products and systems that make important contributions to our customer’s success in land, airborne, maritime and public safety applications. The challenges and opportunities are endless.The results – incredible.

     

    Our employees are exceptional. We are proud to employ more than 1,100 talented individuals across Canada. Working in a collaborative environment, our employees are encouraged daily to contribute their technical knowledge and expertise. Our employees are passionate, dedicated, and conscientious about the work they do which results in our ability to deliver the highest value, customized solutions in order to meet the most demanding requirements.

    Project/Program Overview

    General Dynamics Mission Systems–Canada is looking for an Administrative assistant to assist with the day to day functions of the Air and Naval division. Typically under the general direction of Management, performs a wide range of administrative assignments, frequently of a confidential nature.

    Responsibilities

    • Maintaining procurement card purchases and expenses
    • Preparing documentation including VCRs (Visit Clearance Request), AARs (Access Area Requests), GHRs (Gift Hospitality Request), ITCs (International Travel Checklist), Weekly Briefing Report
    • Shared support of departmental managers (organizing calendars, meetings, and documentation)
    • Answering telephone all customer calls and receiving visitors to the office
    • Travel coordination and administration including expense / management trip reports
    • Ordering of general office supplies
    • Coordinating departmental meetings and events, giving particular attention to ensuring cost-effectiveness
    • Providing audit support (booking rooms and planning interviews)
    • Administrative support for new hire orientation, office move coordination with PEM (Plant Engineering & Maintenance)/ Onsite IT Support)
    • Supporting A&N communications (both departmental and company-wide)
    • Assisting with policy and procedure updates
    • Support continual development and administrative updates to SharePoint sites

    Qualifications

    • Should be excellent at communicating effectively (written and verbal) with team members, and internal/external customers
    • Organizational skills and attention to detail
    • Comfort using and learning new technology
    • Writing/editing skills (to assist with communications, presentations and documentation)
    • Proficiency in all MS Office applications (Access, Visio, Word, Excel, PowerPoint, Project, InfoPath)
    • Experience in the use of databases including SharePoint
    • Able to understand the goals, objectives and capabilities of the Division.
    • Able to become knowledgeable on the departmental functions and services within General Dynamics Canada in order to direct queries to appropriate staff.
    • Demonstrates a high degree of professionalism and confidentiality
    • Able to work in a demanding environment to meet deadlines
    • The ability to establish and define priorities between various managers
    • Ability to work independently in a multi-tasking environment

    Education

     

    Equivalent to a College diploma/certificate in Business Administration plus 1-3 years’ experience as an Administrative Assistant in support of management.

     

     

     

    Minimum 10 year consecutive residence in Canada – for Canadian Secret Security Clearance
    Applicants will be required to obtain/hold a valid and current Canadian security clearance to gain access to the classified spaces, information and equipment in order to perform the work associated with this position.

     

    General Dynamics Mission Systems – Canada is committed to employment equity and diversity in the workplace.  Workplace accommodations are available.

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